7 Tech Tips for a Better and More Eco-Friendly Business

Nick Nooren, Xergy Group
AI eco-friendly Hybrid Working project management work management solution

From the UN Sustainability Goals, to local governments, there has never been a greater emphasis on becoming an eco-friendly business. The transition to green energy is not going to happen overnight, so we cannot completely condemn oil and gas without having a workable, low-carbon solution that ensures our future energy needs are met. However, that doesn’t mean we shouldn’t try to do everything we can to make a contribution, big or small, to accelerate the change.

Providing energy is always going to be essential, and now that we are more informed about where energy needs to come from, we can move forward to a greener future with the confidence that we are increasingly focussed on doing the right thing for everyone. Here are 7 tech tips that will help make you become a more eco-friendly business.

1. Automate your work management for eco-friendly business practice

To achieve eco-friendly businesses, we need to break down the barriers of reliance on outdated processes and old technologies that are inefficient, and use and waste huge amounts of valuable energy through disparate systems and controls. There are numerous benefits of employing work management tools to optimise business processes and bring teams together, even if they are working remotely all over the world. These automated systems are low-carbon, so they are already greener than your other tech, and they help reduce the need for a physical office environment, meaning less commute-produced emissions and office energy usage.

2. Reduce email traffic to necessary communication only

You’d be forgiven for thinking that emails are totally eco-friendly, but of course everything uses energy. In fact, the Financial Times reported that more than 64 million unnecessary emails are sent by Britons every day, pumping thousands of tonnes of carbon into the atmosphere owing to the power they consume. Making a company-wide policy to keep email to only the most necessary communication is an easy, green step to take, not to mention your staff will likely appreciate fewer emails clogging their inbox! 

3. Use AI recruiting software

Eco-friendly business practice and AI go hand in hand. Deploying more low-carbon systems and modern software capable of learning, like AI, will help maximise the benefits of remote work and immediately increase energy efficiency. Specialised green talent recruiting software can offer a fast way to access or find new talent, as well as allowing companies to post ads for specific green projects, search for rated talent and engage gig workers. Recruitment is already challenging and lengthy, but platforms like this can help to source some of the resources required to find the best green energy talent available.

4. Adopt project management software

Technology is driving teams to work smarter, not harder, and will be a great benefit to a business’s green credentials in the longer term, therefore making them more attractive to prospective employees. Similarly, by embracing technology, employers and gig workers can see the benefit of a more flexible way of working, allowing access to a global green talent pool that is no longer restricted by geography making working in project-based industry so much easier.

5. Go paperless

While this advice certainly isn’t ground-breaking or even new, it bears repeating to any eco-friendly business. Thanks to many technological advancements, it is now possible to run your business entirely paper-free. And it’s not just about saving trees from becoming a single-use commodity. Going paperless removes the cost of running clunky, inefficient printers, it makes environmentally-damaging ink cartridges unnecessary and prevents valuable time being wasted changing ink and fixing paper jams

6. Use integrated invoicing

Integrated invoicing software is one of those basic business no-brainers: why waste time, money and resources manually pulling together billed time and expenses from all over the place? When mistakes happen, the result is that invoices get sent back due to inaccuracies and approval gets delayed, making it hard to get paid on time. All of this is incredibly inefficient, increasing wasted resources. That’s where bookkeeping and accounting software steps in, to streamline this important part of your business and increase efficiency.

7. Adopt cloud-based proposal software

Perfecting a proposal takes a lot of time and numerous meetings meaning travel emissions, office energy usage and a host of other resources used up and thrown away. Proposal software can help to make this process just as successful but a lot more eco-friendly by offering users flexibility, consistency, speed and cost savings. Creating a proposal that not only reduces stress but also environmental impact all while delivering a strong proposal are sure to secure projects.

Eco-friendly business practices are not overnight fixes but a tangible way to move towards a shared goal. Explore the Proteus integrated business software to find out how simple it can be to tick off at least three of our 7 tips!

About us

Xergy Group’s Proteus work management solution is designed to work with your existing systems, and to scale and evolve as your business evolves. It was created by energy sector professionals, for the diversified energy sector, and delivers an end-to-end project management software platform compliant with ISO audit requirements and common project management frameworks.

How to get Proteus

Proteus’ work management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity. Each Proteus feature is aimed at making bottom line improvements by improving utilisation, streamlining workflows, providing quick and efficient access to resources and reducing overheads. One of the unique advantages of Proteus is that we offer a free onboarding consultation service to ensure your company account is set up according to your company’s needs. This makes getting you up and running on Proteus quick and easy.

We recommend getting setup on a free trial. Proteus operates under a software-as-a-service (SaaS) model. We offer Enterprise packages and flexible pricing solutions: contact our team to learn more.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of product experts who are ready to help you with the configuration process, so get in touch today.


Read more to find out more about how using a work management solution such as Proteus can help you manage digital transformation in your business, or get in touch with our team today.

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