How to Use Project Management Software to Support Digital Transformation

Xergy Group
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Project management software for digital transformation - Proteus Project Software

At Proteus, we are all about project management software, but we spend a lot of time talking about a more strategic concept: digital transformation. It is not just us: our clients do, investors do, and governments do, in fact, any leader with an ambitious agenda to drive success is talking about digital transformation. A nebulous, disruptive label, digital transformation has become something that is a necessity, not a choice. With direct digital transformation investment spending forecast to reach $7.4 trillion between 2020 and 2023 (according to IDC), the global appetite to invest is easy to see. Digital transformation, as a byword for innovation and modernisation, should be a bold, challenging strategy, a progressive vision that enables a company to move forward, compete and lead.

Digital transformation often starts with the C-suite, but it comes to life tactically in a company’s day-to-day work. Therefore, robust, agile, intuitively designed project software is critical in supporting a company’s digital transformation.

Our latest research into the state of project management in 2023 sheds some light on this. With only 55% of the leading global CEOs saying they are using technology to effectively measure the impact of projects, there is some distance to go.

If you want to bring your company’s digital transformation strategy to life, here is how you can expect project management software to support your implementation.

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Use project management software to benefit from adaptability and flexibility

If there is anything we have all learned over recent years with the global pandemic, geopolitical tensions, and economic unrest, it is that regardless of our location, sector, or size, we need to be flexible and adapt. In the same way, project needs and scopes increasingly shift and change. How well you can manage and mitigate any scope variations in any phase of the project lifecycle can mean the difference between profit and loss. Even if you are the project owner or investor, it is easy to get caught in the trap of sticking to the status quo when everything is advancing at exponential rates. Being adaptable and flexible can be difficult for many organisations. By implementing a project software that allows you to integrate existing legacy systems whilst breaking down barriers you can improve collaboration, and communication, and work more effectively. Project software like Proteus can bring everything together, allowing you to react quickly and nimbly, thereby improving project outcomes.

Use project software to rely on real-time project data

Probably the most important component in any digital transformation strategy is data. Data has always been important across the project lifecycle, but project software can help companies move away from blind spots, errors, delays, and inaccuracies. Project software has many different functions from planning through to delivery – and producing, managing, and analysing data sits at the heart of every workflow. By coordinating the traditional project management processes, project software allows project teams to leverage accurate, real-time data to optimise their project outcomes. Teams can focus on fine-tuning results, rather than becoming bogged done in disconnected processes. With visibility over data such as forecasted budgets versus actual spending and progress, every stakeholder can access the same “single source of truth”. The sheer efficiency brought through this cannot be understated, not to mention the control.

Relying on data to make robust predictions and decisions is what every person tasked with implementing digital transformation should be aiming for.

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Use project software to make the cultural change

To implement an effective digital transformation strategy every organisation needs to include its people and its processes. What pulls everything together is culture: the whole company needs to embrace the vision and understand its role in the process. As digital transformation is about empowering the whole company to work more efficiently, you need project software that can connect work across departments and locations. With improved collaboration, communication, and control over project data, operational experts can focus on perfecting their deliverables. Enabling teams to stick to their wheelhouse leads to positive cultural outcomes, as well as improved quality of project output and course the profitability that comes with that.

These three examples are just the tip of the iceberg when it comes to how companies can use project software to support their digital transformation journey. Digitisation does start with technology, but the implementation of a new piece of software is not always the silver bullet: it is as much about enabling existing tools and processes to garner an ethos of forward momentum. Getting your people, processes, and data aligned may well involve investing in an integrated project management tool such as Proteus to enable your company to adapt and thrive in the future

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About us

Xergy Group’s Proteus work management solution is designed to work with your existing systems, and to scale and evolve as your business evolves. It was created by project professionals with decades of experience and delivers an end-to-end project management software platform compliant with ISO audit requirements and common project management frameworks.

How to get Proteus

Proteus’ project management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity. Each Proteus feature is aimed at making bottom line improvements by improving utilisation, streamlining workflows, providing quick and efficient access to resources and reducing overheads. One of the unique advantages of Proteus is that we offer a free onboarding consultation service to ensure your company account is set up according to your company’s needs.

We recommend getting setup on a free trial. Proteus operates under a software-as-a-service (SaaS) model. We offer Enterprise packages and flexible pricing solutions: contact our team to learn more.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of customer success experts who are ready to help you with the configuration process, so get in touch today by filling the form below:

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