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Why a Business Operating System Works for Your Organisation

Xergy Group
Digital Transformation Improving Margins Managing Teams project management Remote working Work Management
business operating system

A business operating system is designed to connect all the parts of an organisation. It provides the building blocks that enable all your stakeholders to work together seamlessly. Connecting teams, suppliers, and colleagues together through a system or process that helps you manage and achieve your business strategy.

Proteus’ project management platform can transform the way in which businesses work and the way in which they source and use talent to resource and deliver projects.

Originally designed to meet the specific challenges facing energy companies, Proteus can change the way you work, manage your business, make you more efficient, and improve your margins. Proteus is suitable for any company in any sector.

Below our head of sales, Andy Derrick shares three reasons why Proteus works for your organisation.

Simple to use

In life as in business, it’s the simple things that often make the biggest difference. Digital technology can only transform a business if people use it and they will only use it if it’s simple.

Project management systems have been around for a long time. But they can be clunky and complicated. For a cloud-based operating system to change the way you work, it must help you manage your business, become more efficient and save time, as simply and quickly as possible.

Proteus has been designed with simplicity in mind. It is highly intuitive, so it’s easy to use. It has everything you need, all in one place, driving consistency and improving productivity.

Proteus streamlines workflows and puts everything your business needs in a database structure with single-point data entry and a document numbering system. It facilitates and promotes remote working and team collaboration in a way that can digitally transform your business.

Any operation can be completed in just a few simple clicks.

Enhanced Outcomes

a. Project Scope and Task Management: With Proteus, project managers can define project scopes, break them down into manageable tasks, and assign responsibilities to team members. This structured approach ensures clear project understanding and efficient task management.

b. Resource Optimization: Proteus facilitates effective resource allocation, enabling project managers to assign the right personnel, equipment, and materials to each task. By optimizing resource utilization, projects can run smoothly, avoiding unnecessary delays and cost overruns.

c. Real-Time Progress Monitoring: Proteus offers real-time visibility into project progress, allowing project managers to track milestones, monitor task completion, and identify potential bottlenecks promptly. This enables proactive decision-making and timely course corrections, ensuring project timelines are met.

Effective Collaboration and Communication

Successful engineering projects thrive on seamless collaboration and communication. Proteus project software fosters effective team collaboration, promoting better outcomes:

a. Centralized Project Data: Proteus provides a centralized repository for project-related information, documents, and communication. This enables easy access to critical data, ensuring that all stakeholders are on the same page and have up-to-date information at their fingertips.

b. Collaborative Workspaces: Proteus offers collaborative workspaces where project team members can track work packages in a work breakdown structure and exchange important files. This promotes transparency, enhances knowledge sharing, and strengthens team cohesion, leading to improved project outcomes.

c. Document Management: Proteus facilitates efficient document management, ensuring that project-related documents are organized, version-controlled, and easily accessible. This saves time and minimizes the risk of errors or miscommunications caused by outdated information.

Enhanced Project Control and Risk Management

Engineering projects often involve inherent risks and uncertainties. Proteus project software empowers project managers with enhanced control and risk management capabilities:

a. Comprehensive Project Tracking: Proteus enables project managers to track project expenses, resource utilization, and key performance indicators. This comprehensive tracking ensures better control over project costs, progress, and overall performance.

b. Risk Identification and Mitigation: Proteus provides tools for systematic risk identification, assessment, and mitigation. Project managers can proactively identify potential risks, develop mitigation strategies, and monitor their effectiveness, minimizing the impact of unforeseen events on project outcomes.

c. Real-Time Reporting and Analytics: Proteus generates real-time reports and analytics, offering valuable insights into project performance, resource utilization, and cost trends. This data-driven approach enables project managers to make informed decisions, identify areas for improvement, and optimize project outcomes.

Scalability and Customization

Proteus project software is designed to adapt to the unique needs of engineering projects of all sizes. Its scalability and customization options contribute to improved outcomes:

a. Tailored Workflows: Proteus allows project managers to tailor workflows, processes, and templates to suit their specific project requirements. This flexibility ensures that the software aligns seamlessly with existing project management methodologies and practices.

b. Integration Capabilities: Proteus can integrate with other business tools and systems, such as accounting software or CRM platforms. This streamlines data exchange, eliminates duplicate entries, and simplifies overall project management,

About Proteus Project Software

Xergy Group’s Proteus project management software is designed to work with your existing systems and to scale and evolve as your business grows. Created by project management leaders, for the diversified engineering consultancy sector, Proteus delivers an end-to-end work management software platform with detailed workflows from the early opportunity stage through to project delivery.

Proteus’ end-to-end project management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity and is compliant with common project management frameworks and ISO standards. Each feature is aimed at making bottom-line improvements by improving utilisation, streamlining workflows, providing quick and efficient access to resources, and reducing overheads. Check out some of our client case studies to learn more about how Proteus makes a tangible difference.

How to get Proteus

We recommend getting setup on a free trial. Proteus operates under a software-as-a-service (SaaS) model. We offer flexible tiers and bespoke development services. The Standard tier starts at $40 per user per month and Pro is $55 per user per month. Billing is monthly or annually and we offer Enterprise packages for larger clients. For more information on our pricing visit our pricing page or get in touch with one of the team.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of product experts who are ready to help you with the configuration process, so get in touch today by filling out the form below:


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