4 New Proteus Features That Will Change the Way you Work

Colin Manson, Xergy Group
Project Controls project management Work Management
Proteus work management

We’ve had a host of new features and functionality added to Proteus. The latest update has taken customer feedback onboard to add features to further increase control and visibility.

Here’s what’s new in Proteus, as of May 2022:

1. Microsoft Word Add-in: Formatting and Styling

Why should you care: firstly, Proteus integrates with Microsoft 365. This is a big deal – all your documents and Sharepoint folders can be centralised (and controlled) in Proteus. In this update, and to further enhance your document control and consistency, Proteus now enables you to ensure that formatting and styling across all documents is kept consistent, no matter where the edits are made.

In detail: the Microsoft Word Add-in allows you to fully integrate cost estimates, CTRs, Schedules, CVs, past experience and Organigrams from Proteus into your Word documents, in line with your style sheet. If you make an edit in Proteus, it will automatically refresh in Word. In the Proteus v2.2 update, we’ve also addressed your feedback regarding the styling and formatting of tables to enable you to use your preferred company styling on all your documents. Once you have set up your formatting and styling template in Word, any edits in Proteus data will be automatically formatted to align with your company style in your document. It not only looks great, but it is also remarkably more straightforward and infinitely more robust. 

New call-to-action


2. New Project Controls Features

Why should you care: what Proteus aims to give you is ultimate control and visibility across your business and projects, this update allows your data to be visualised to show you expected, actual and forecasted data, as well as full schedules in easy to read charts.

what this means: within each Project you will find “Project Controls” which provide a range of methods to track the progress of each item in your project work breakdown summary (WBS).

Proteus has a full schedule capability displayed in a Gantt chart. The full WBS is now available in the Gantt chart with progress tracked against expected progress.

A schedule S-Curve and a Cost/Revenue S-Curve have been added. Both show the expected, actual, and forecasted data. This is a great visualisation to enable project managers and business leaders understand where the project is heading.

Estimate at Completion
A table shows you the Estimate at Completion (compared to planned data) for Revenue, Cost, and Margin.

3. Project Variations

Why should you care: Projects change and evolve over time. You can now add and manage variation orders which makes tracking progress against budgets a lot easier.

What this means: you can now add a variation to a project. The variation works just like a new work package and allows you to add hours, equipment, software, expenses or purchases. The entire functionality is wrapped around the management of the change process, ensuring the correct approvals are in place before the new price/schedule goes live.

New call-to-action

4. Create Notes

Why should you care: this makes collaboration on shared project plans even easier.

What this means: we have added a Note feature to Proposals and Projects. This allows teams and individuals collaborating on a proposal or pre-project document to post notes and keep a record of important information that needs to be shared.


About us

Xergy Group’s Proteus work management solution (or ERP) is designed to work with your existing systems, and to scale and evolve as your business evolves. It was created by energy sector professionals, for the diversified energy sector, and delivers an end-to-end project management software platform compliant with ISO audit requirements and common project management frameworks.

How to get Proteus

Proteus’ work management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity. Each Proteus feature is aimed at making bottom line improvements by improving utilisation, streamlining workflows, providing quick and efficient access to resources and reducing overheads. One of the unique advantages of Proteus is that we offer a free onboarding consultation service to ensure your company account is set up according to your company’s needs.

We recommend getting setup on a free trial. Proteus operates under a software-as-a-service (SaaS) model. We offer Enterprise packages and flexible pricing solutions: contact our team to learn more.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of product experts who are ready to help you with the configuration process, so get in touch today.

Get your free Proteus demo