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Overcoming the Top 4 Barriers to the Adoption of Project Management Solutions

Nigel Filer, Xergy GroupApril 3, 2022
Cloud-based software Digital Transformation project management work management solution
barriers to adoption

The successful adoption of a new project management solution is something any IT software buying team aim for but don’t always achieve . All companies are different and not all solutions are made equal. Fortunately, cloud-based solutions are highly configurable and scalable and regular updates are integral.

The right project management software will breathe new energy into the project lifecycle and maximise an organisation’s profit margins. Planning, capacity and time management, workflow tracking, automated invoicing, and real-time insights … we find the best project management software balances multiple projects from proposal submission to project delivery 

1 Financial benefits of project management software tools

Project management software is an investment. Business managers put off by the initial cost should weigh up the long-term benefits to the bottom-line of implementing an end to end work management solution. 

How much will the right work management system save your organisation? Carry out a full ROI evaluation. Including the initial and ongoing financial investment in installation, maintenance, upgrades, and time required for rollout and training. Compare this to your estimated yearly savings and increased profits from better efficiencies and maximised resources across the business. 

2 Managing the organisational rollout of new business management software 

Work management tools exist to streamline and simplify workflow. A business is buying software to manage people, resources, time and finances more efficiently. If a work management solution is too complex, if the learning curve is too great, or worse, the new system creates extra work and scope creep by over-complicating simple tasks and project lifecycles, this can have a negative impact on the project plan, team morale and ultimately the bottom-line.

Thorough planning and a realistic onboarding timeline will make the integration process more seamless. And it’s important to acknowledge potential resistance or fear of change within your organisation. Remember to bring the main stakeholders in new project management software tools, your project manager, project teams and clients, with you.

Employee buy-in is crucial for the successful implementation of a new project management system.  

3 Overcoming questions around confidentiality in project tracking software 

A cloud-based work management solution improves the capacity for all team members and stakeholders to collaborate more effectively, access information, share real-time data and work remotely and across time zones. However this improved transparency can bring with it concerns about access and confidentiality.

Businesses can allay any questions around potential security issues by selecting project management software that allows for customisable multi-level access dashboards for team-members, freelancers and third parties to maintain necessary levels of confidentiality.  

4 Choosing a best-in-class project management system for your business

Not all project management tools are created equal and choosing the wrong software solution for your business can end up creating more work. The same goes for an inflexible structure or interface, or a template that is incompatible with industry’s demands. Remember, the goal is to simplify workflows, not make projects unnecessarily complicated. 

Within a business there will be projects large and small, complex and more simple. Companies and project managers should consider the objectives of their business and the macro demands of their sector. Which functionalities will make a difference to the project, your team and the client? What are necessities and which ‘nice-to-haves’ might end up creating more noise, work and eating up resources? Would your project benefit from customisable features in its project tracking software? Are industry nuances a factor?

Would project management in the oil and gas industry benefit from software developed specifically for the energy sector?

About Xergy and Proteus

Xergy Group’s Proteus work management solution is designed to work with your existing systems, and to scale and evolve as your business evolves. It was created by energy sector professionals, for the diversified energy sector, and delivers an end-to-end project management software platform compliant with ISO audit requirements and common project management frameworks.

How to get Proteus

Proteus’ work management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity. Each Proteus feature is aimed at making bottom line improvements by improving utilisation, streamlining workflows, providing quick and efficient access to resources and reducing overheads. One of the unique advantages of Proteus is that we offer a free onboarding consultation service to ensure your company account is set up according to your company’s needs.

Proteus operates under a software as a service (SaaS) model costing $35 per user per month. Billing is monthly or annually. For more information on our pricing visit our pricing page or get in touch with one of the team.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of product experts who are ready to help you with the configuration process, so get in touch today.


Get started now for only $35 per license