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3 Common Productivity Pitfalls and How to Avoid Them

Colin Manson, CEO, Xergy Group
Dashboards & Reporting data collection Managing Teams project reporting Time Tracking work automation Work Management
productivity

Today, as the workplace becomes increasingly digital, the most common productivity barriers come from clunky, disjointed internal systems or processes and the way we measure and track productivity. In the energy sector, work is largely project-based which makes managing productivity even more challenging, particularly if the internal systems and productivity measurement are not aligned with or supporting the project goals. Here are three common productivity pitfalls we face in the energy industry and how best to avoid them:

Data collection and project reporting are outdated

According to data from The State of Workflow Automation in 2018, managers spend upwards of eight hours per week on inefficient data collection. Using outdated paper forms or other manual tools that are no longer fit for purpose in a modern business is still a barrier holding back many businesses from making progress on projects, processes and business improvements. Inefficient data collection will result in inaccurate or unusable data at all. Giving these processes a digital update will significantly improve results.

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Repetitive tasks aren’t being automated

Statistics suggest 90% of employees are being burdened with boring and repetitive tasks which could be easily automated. Not having set document templates, manually correcting errors from team members or needing to double and triple check data all wastes valuable time and impacts productivity. By automating smaller tasks that are frequent within the business and even centralizing internal documents will free up a lot of employee time.

There is a lack of project and team oversight

No clear oversight of overutilisation or underutilisation of a project team, a lack of clear sight of overall project performance or of asset utilisation and availability are all common productivity pitfalls. Project management is already complex, particularly within our sector, but becomes even more challenging without clear oversight that enables efficient and thorough management over all areas and assets.

Work management software is an ally for the busy energy sector worker at any level. Improving productivity through digital transformation is a pathway to more efficient and higher-value project work, while alleviating the pressures of repetitive tasks and barriers slowing down day-to-day work.

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About Xergy and Proteus

Xergy Group’s Proteus work management solution is designed to work with your existing systems and to scale and evolve as your business evolves. Created by project management leaders, for the diversified engineering consultancy sector. Proteus delivers an end-to-end work management software platform with detailed workflows from the early opportunity stage through to project delivery, compliant with common project management frameworks and ISO standards.

How to get Proteus?

Proteus’ project management software is a cloud-based system designed for businesses of all sizes to handle projects of unlimited complexity. Each Proteus feature is aimed at making bottom-line improvements by improving proposal win rates, resource utilization, streamlining workflows, providing quick and efficient access to resources, and reducing overheads.

One of the unique advantages of Proteus is that we offer a free onboarding consultation service to ensure the company account is set up according to your company’s needs. This makes getting your company up and running on Proteus quick and easy. Get your free Proteus demo here.

Proteus operates under a software as a service (SaaS) model costing $35 per user per month. See Proteus pricing for more info. Billing is monthly or annually with two months free if paid annually.

We designed Proteus to be simple, and that means you can get up and running on Proteus without an IT team or support from a programmer. You will want to spend a bit of time configuring the admin console so that you have everything set up to suit your company structure, but it’s very intuitive, and you don’t need a PhD in IT. However, we want you to get the best out of what is a brilliantly powerful tool, so don’t hesitate to ask for our support. We have a team of customer success experts who are ready to help you with the configuration process, so get in touch today by completing the form below.


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